Procurement Analyst/Tender Manager

Purpose of Job

The role of the analyst is to ensure effective and efficient transactions related to sourcing services. This is achieved through building relationships with suppliers, assisting in cost negotiation, awarding, and contracting—ultimately helping the company grow and become more profitable. The primary responsibility is to run RFx events (Request for Information, Request for Quote, and Request for Proposal) to support the supplier selection process and awarding.

Job location

Company's headquarters is located in Szczecin, the role will be performed in Warsaw.

Process Role Description

• Leading commercially Source to Award and Contract Management
• RFx (Request for Information, Request for Quote, and Request for Proposal) management
• Providing day-to-day operations related to e-sourcing activities in the ERP system (Ariba/eSourcing tool), as per Global Procurement team requirements
• Setting up and managing e-sourcing events (e-tenders, e-evaluations, e-auctions, e-contract management) and maximizing potential through early engagement with buyers and stakeholders, as appropriate
• Working with Global Procurement teams to identify suitable goods and services for negotiation using e-tools
• Administering and supporting specific activities such as RFx creation and evaluation, category management, testing, and project closure
• Demonstrating a good understanding of legal, contractual, and regional requirements of vendors
• Ensuring that all incoming requests are processed in a timely manner and in line with procurement procedures
• Ensuring that incoming enquiries are answered in a professional, prompt, and efficient manner
• Gathering all required information as the first point of contact to ensure customer enquiries can be resolved at the earliest opportunity with minimal handoffs, capturing an accurate record of each enquiry in the system
• Reporting incoming issues, monitoring their status, and driving resolution if needed
• Providing support to various procurement projects within defined timelines

We are the METRO Global Solution Center! Our motto, "We make it count," reflects our belief that accounting is more than just numbers - it's about creating impactful solutions, driving meaningful change, and always counting for more. As a proud member of the METRO/MAKRO family, a leading international wholesaler with over 93,000 employees across 30+ countries, we are committed to excellence and innovation. Our inclusive and diverse community promotes collaboration, personal development, and dedication to achieving our goals together.

Join our team and experience the spirit of "We make it count."

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Supply Chain Management, Procurement, or a related field
• Minimum 4–8 years of experience supporting procurement and sourcing, including eSourcing and contract management, preferably in a shared services or large organizational environment
• Familiarity with Source to Contract (S2C) processes, including vendor selection, RFP/RFQ processes, and contract management
• Experience with eSourcing project planning and execution in indirect categories
• Experience in running exclusive auctions and bid events
• Strong understanding of procurement systems and tools (e.g., SAP Ariba, Oracle Procurement Cloud, or other e-sourcing and contract management platforms)
• Excellent communication, negotiation, and interpersonal skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Ability to work in a collaborative, fast-paced environment and manage multiple projects simultaneously
• Fluent usage of English
• Knowledge of an additional European language (e.g. German, French, Spanish, Italian) at min. B1 will be an advantage
• Process improvement certifications (e.g., Lean, Six Sigma) and project management experience are nice to have
• Openness for frequent work travels within the Europe

We provide

• Stable employment in an international corporation that is constantly growing
• The chance to expand your knowledge and gain experience in various areas
• Private medical care and group insurance, also available for family members
• Cash benefits as part of the Social Benefits Fund, e.g., a Christmas allowance
• A monthly salary supplement for knowledge of an additional language
• Co-financed sports card
• Team and company integration events after hours
• Remote work